Notarized Certification of Document Copies

Notarized Copy Certification: When and Why

A notarized copy is a document copy on which the notary has placed a certification inscription confirming its conformity to the original. Such a copy has legal force and substitutes for the original when submitted to government agencies, courts, consulates, and commercial organizations.

This service lets you keep the original document while submitting certified copies to multiple institutions simultaneously. This is especially relevant for visa and residence permit applications, court proceedings, and company registration.

When a Notarized Copy Is Required

• Consulates and embassies — for visa, residence permit, citizenship applications. Some consulates only accept notarized copies
• Courts — in arbitration and civil cases, international disputes
• Government agencies — Ministry of Internal Affairs, Civil Registry, Tax Service, immigration service, Rosreestr
• Nostrification — recognition of foreign diplomas in Russia
• Company registration — when setting up branches and representative offices of foreign companies
• Inheritance matters — document submission to a notary for estate processing
• Banks — account opening for foreign legal entities

Documents We Certify

Document Requirements for Certification

The notary may certify a copy provided the following conditions are met:

• The document is an original or an already notarized copy
• The text is legible, with no corrections, erasures, or cross-outs
• The document has all required elements (seals, signatures)
• The document does not contradict Russian Federation legislation

If the original is in a foreign language — notarized translation is performed first, then the copy is certified. We handle both in one location.

Pricing and Turnaround